HR Admin Coordinator
Fictiv
Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster
Fictiv, coined the “AWS of manufacturing,” is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team!
Impact In This Role
We’re seeking a proactive, detail-oriented Human Resources Administrative Coordinator to support day-to-day operations with a focus on international travel coordination, office facilities management, and sourcing/purchasing marketing materials, with additional exposure to HR support tasks. This role is ideal for someone eager to gain hands-on HR and operational experience in a dynamic, cross-functional environment.
You will report to the HR Manager.
What You’ll Be Doing
International Travel Coordination:
Arrange flights, visas, accommodations, and itineraries for employees traveling globally.
Liaise with travel agencies and internal teams to ensure compliance with budgets and policies.
Office Facilities Management:
Maintain office supplies, equipment, and workspace organization.
Assist with health/safety protocols and vendor coordination (e.g., cleaners,
maintenance).
Sourcing & Procurement:
Research and purchase marketing/employer branding/employee events materials (e.g., branded merchandise, event supplies).
Track orders, manage inventory, and negotiate cost-effective solutions.
Administrative Support:
Assist with HR tasks like onboarding, scheduling, and document management.
Assist with Trophies Management for the global employee engagement program.
Recruitment & Talent Support
Help build a candidate pipeline by sourcing profiles on LinkedIn and organizing resumes in our ATS.
Schedule interviews, communicate with candidates, and assist with onboarding paperwork.
Support HR in screening applications and coordinating hiring logistics.
Desired Traits
Education: Bachelor’s degree; With 2+ years in Admin, HR, Communications, or related field.
Language: Fluent in English (written/spoken).
Outgoing personality: Confident communicator comfortable interacting with diverse teams/vendors.
Organized multitasker: Ability to prioritize deadlines in a fast-paced environment.
Tech-savvy: Proficient in Microsoft Office (Excel, PowerPoint) and basic project management tools.
Hands-On Mindset: Comfortable starting with administrative tasks (scheduling, emails, filing) and growing into HR functions.
Perks and Benefits
- Housing fund, and social insurance, commercial insurance for employee and your child
- Annual leave, paid sick leave
- Team celebrations
- Annual training opportunities including English learning, technical skills certifications,
- Yearly health check-up
- And much, much more!
Interested in learning more? We look forward to hearing from you soon.
Our Digital Manufacturing Ecosystem is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed and delivered to customers around the world.
This transformation is made possible through our technology-backed platform, our global network of manufacturing partners, and our people with deep expertise in hardware and software development.
We’re actively seeking potential teammates who can bring diverse perspectives and experience to our culture and company. We believe inclusion is the best way to create a strong, empathetic team. Our belief is that the best team is born from an environment that emphasizes respect, honesty, collaboration, and growth.
We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.